Asset Management Analyst (Charlene114Gem)




Job Location
- South Africa -- Johannesburg Metro -- Johannesburg -- Hyde Park

Job Type

08 June 2017

Closing date
31 Jul 2017 11:06

Main purpose / objective of the position:

To ensure that finance is seen as a value adding business partner (Business, Tenants, Property Asset Management and External clients). Develop Finance's influence in the making of business decisions. To oversee and manage all aspects of the Client Portfolio Financial Department. To develop systems that cater for the reporting needs of property owners.

Decision making authority:

Paterson definition: Employees in this band make the rules and establish precedents enabling lower bands to produce. They interpret the strategy laid out by Senior Management by applying material and manpower resources to achieve objectives outlined in the strategy specific to minor organizational function. This position operates within budget parameters and Decision framework

Experience / Education:

CA (SA) with a minimum of 2 years’ relevant experience.

Skills required:

Computer literacy: SAP; MS Office - Excel Advanced, Outlook and Word;

Administration Skills                              Time Management

Advanced Financial Calculations            Advanced Financial Reporting

Business planning

Knowledge required:

Detailed knowledge of all financial policies, procedures and processes

Capital expenditure                                Contract Management (leases and suppliers)

Legal aspects                                       IS, BS, Budgets, etc.

GAAP                                                   Tax

Competencies required:

Communication; Analytical Thinking; Problem solving & decision making; Customer Relationship Building; Team leadership; Change Leadership; Financial and Business Acumen; Applied Strategic Planning; Challenging

Major drivers of work volume:

Number of tenants; Number of buildings; Number of clients; Complexity of reporting needs

Interface / relationships with:

Internal: Procurement, OPCO's, IT, Financial Managers, SSC, P&PM, Business

External: Contractors, Tenants, Property Asset Management, Clients, Financial Directors, Accountants, auditors of listed funds. Portfolio Managers.


Integrated Report and Interim reporting:

  • Preparation of the comprehensive set of Gemgrow Properties Limited (“Gemgrow”) separate and group annual financial statements as per IFRS for the Integrated Report

  • Assisting in the compilation of the Gemgrow Properties Limited Integrated Report as well as SENS announcement for Interim reporting

  • Assisting in the preparation of the comprehensive set of Arrowhead Properties Limited (“Arrowhead”) separate and group annual financial statements as per IFRS for the Integrated Report

  • Assisting in the compilation of the Arrowhead Integrated Report as well as SENS announcement for Interim reporting

  • Review and update of the Arrowhead and Gemgrow accounting policies

  • Review and update of the Arrowhead and Gemgrow directors’ report


  • Assisting in the review of the property budgets (per building) for Arrowhead and Gemgrow as well as the relevant subsidiaries

  • Proactive identification of over and under spending

  • Manage Income Statement and Balance Sheets of each client region

  • Cost control 

Quarterly Board and Audit packs:

  • Assist in the preparation of quarterly Board and Audit packs with Gemgrow and Arrowhead Executives and staff

    Quarterly Forecasts:

  • Assist in the review of the quarterly Gemgrow and Arrowhead forecasts per cluster for each of the buildings (per building)

Monthly management packs:

  • Review of monthly management packs per building on each building, per regional cluster. Actual against budget variance analysis. Reasons for variances discussed in monthly management meetings.

  • Attend management meetings as and when required

  • Oversee the entire accounting function from journal level to Integrated Report level

    • Review of the access facilities received

    • Review of the quarterly and monthly accruals

    • General Ledger Management

    • Review of interest and interest rate swap calculations and payments

    • Review of Head Office level journals

    • Review of asset register up to date with transactions received from bank

    • Review of the adjustment accounts for buildings acquired and any new buildings bought.

    • Review of Cash flow forecast on weekly / monthly basis.

    • Review of working capital pack

    • Creditors - Managing orders / GRN process and liaison with SSC

    • Debtors - Managing arrears and write offs and legal liaison with SSC

      Property performance analysis:

  • Analysing the performance of all properties of both Arrowhead and Gemgrow on a monthly basis to assist in business decisions


Other Key Areas:

  • Portfolio management

    • Calculating net income per client

    • Financial management per client

    • Auditing and analytical explanations


  • Audit

    • Manage the auditors at interim and final audit

    • Handle queries on audit report

    • Implement audit recommendations

Contact information

Charlene Naidoo

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