Accounts Payable Administrator (MC/APA2)


£9.50 - £9.50/hour

Job Location
- United Kingdom -- England -- South West England -- Devon -- Newton Abbot

Job Type

Tuesday, April 06, 2021

Our client is recruiting an Accounts Payable Administrator on a temp to perm basis for the right candidate to work in the office Monday to Friday 9am to 5.30pm -37.5 hour week start date as soon as possible.

Starting hourly rate is £9.50 per hour to increase when position goes permanent between 19k-21k dependant on experience.

You will be required to accurately input and complete all process and administrative functions, working to tight reporting deadlines, in the processing of all goods for resale & non-goods purchase invoices.  You will maintain high levels of professionalism, openness & collaboration in all communications; freely sharing knowledge, skills and ideas at all times.

Duties will include:-

  • Match and convert from Purchase Orders all vendor invoices and credit notes in all currencies for all companies within the Group.
  • Log and clear with the Business Unit and Logistics department all queries relating to quantity, size and price when matching Purchase Invoices to the Purchase Orders for all “Goods” purchases.
  • Clear with the Procurement Officer all queries relating to quantity and price when matching Purchase Invoices to Purchase Orders for all “non-goods” purchases.
  • Understand, analyse and enter credit card transactions, petty cash receipts and mileage claim forms.
  • Use the invoicing Precedent File to ensure accurate processing of all non-goods invoices and question any possible changes required.
  • Accurately scan and link all invoices to the AX system.
  • Pass all invoices to be paid to the payments team.
  • Daily filing of delivery notes & paid “non-goods” invoices.
  • Maintain, document and clear all Accounts Payable queries.
  • Log and report any irreconcilable or old items to the Finance Team Leader.
  • Liaise with companies via phone and email, answering phones, taking messages and transferring calls.
  • Cover for the Maintenance the accounts email and print all invoices & statements.
  • Update the daily and monthly Finance checklist for the Accounts Payable section.
  • Undertake ad hoc duties across the department, where required.
  • Work efficiently, effectively and accurately utilising excellent keyboard skills and high attention to detail.
  • Attend weekly meeting with the Finance Team Leader, reviewing all logged queries.
  • Record the procurement category and sport for each line of each invoice for all companies within the Group.
  • Match all vendor invoices to delivery notes, investigate and log any differences, maintain the delivery note matching spreadsheet.
  • Create a log of all unmatched delivery notes, investigate and clear queries with the Brands and the Business Unit and Logistics departments.
  • Maintain the item cost price database, investigate differences.

Role Priorities

To familiarise yourself with the AX system.

To demonstrate an understanding of the PDS Accounts Payable function.

To become a valued member of the team.

Person Specification:

Essential Skills  (Required at selection stage) - Knowledge / Technical Abilities / Experience

Accounts Payable knowledge (Invoices / credit notes / debit notes)

Familiarity with IT and accounting systems

Good Excel skills

At least 12 months’ experience in a similar role

Contact information

Marianne Clark